Properly decommissioning IT assets is an important step to be completed as hardware is replaced,
data is migrated to a new environment, or systems are archived due to application retirement.
Following a comprehensive process ensures financial closure and security of your data.
CTM Technology Group aligns with your teams on the
IT decommissioning approach and ensures all systems and servers complete the decommissioning life
cycle including data destruction, asset disposal, billing adjustments and contract
modifications. Our team leverages cross-platform system inventories and existing technology
policies to build the right approach to realize cost savings opportunities.
Decommissioning Strategy Alignment
- IT decommissioning policy alignment is confirmed including final backup and legacy
data disposal, system and server disposal policy, asset timelines, Incremental vs 'All Out’.
- Documentation and contract update requirements are identified.
- 'System’ inventory management is agreed and aligned.
- Program progress reporting begins.
Decom Initiation
- Change Control(s) are created and approved.
- System mapping is verified.
- The applications(s) are shut down (verify transactions have stopped).
- Final full backups are performed.
System and Server Shutdown
- Applicable system monitoring and scans are disabled.
- The application(s) are decommissioned.
- Legacy file share data is cleaned up.
- The database or database instance is decommissioned.
- The Virtual Machine (VM) or physical server is shut down based on policy.
- The VM or physical server is decommissioned.
- Backups are stopped, and legacy backups are revised based on backup retention strategy.
Dependency Cleanup
- DNS and Directory Services are updated.
- Storage LUNs and storage switch ports are decommissioned.
- Firewall rules are remediated.
- Load balancer / gateway is remediated.
- Certifications, mac address, and account access is cleaned up.
IT Asset Disposal
- Physical hardware is turned off.
- Disposal readiness is verified.
- Hardware is removed from the rack.
- Data destruction is certified.
- Hardware is returned to the vendor, or the asset disposal procedures are followed (e.g., certify
asset
destruction).
Documentation Update
- Documents based on change (application, CMDB, rack elevations, etc.) are updated and approved.
- Contracts including licenses, maintenance, software, hardware, etc. are updated.
- Change Control(s) are closed.
- Status reporting is updated.
Site Disposition
- Final storage frames are erased and disposed.
- Final network is shutdown.
- Facility legal fulfillment is verified.
- Data destruction and asset disposal is certified.
- The facility is shut down.
Contact us for more information on our IT System and Server
Decommissioning Services
Contact us
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1 10 IT Cost Optimization Techniques for Private and Public Sector
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